Reporting Civil Rights Data: Supporting High-Quality Data Submissions

In supporting large and highly visible federal data sets such as the Civil Rights Data Collection (CRDC), knowledge of all aspects of data management, standards, and governance is necessary. At QIP, we work with our big business partners to provide reporting mechanisms and high-quality data by developing and implementing processes to support data definition, collection, analysis, distribution, and use.

image of person around data collection icons

The CRDC is collected through an online survey tool which allows districts to answer a variety of questions regarding civil rights indicators in their schools. These indicators include but are not limited to

  • school and district enrollment;
  • courses and classes offered;
  • student discipline; and
  • student offenses. See OCR’s updated reporting website for more information on the types of data collected through the CRDC.

After the districts submit their data through the survey tool, the data run through a series of post-submission data quality checks. Based on these results, school districts with data anomalies are asked to make corrections or provide explanations regarding their data submission. Recently, the data collection system was updated to improve overall system functionality, providing school districts with additional support to ensure accurate, high-quality data submissions.

By designing and implementing user-friendly data collection and analysis systems, school districts can more easily correct anomalous CRDC data prior to its release. For example, extensive revisions to the data quality tools used for CRDC analyses provided clearer systems for data corrections to school districts. Such revisions included the design and testing of technical requirements for the Data Quality Dashboard, a new user interface within the CRDC survey tool which allows participating school districts to review their data quality issues directly.

Improvements also included developing technical assistance (documentation for school districts, and support trainings with the CRDC Partner Support Center specific to highly visible data quality issues, such as reporting zero or missing data for entire topic areas in the survey. The updates to the data quality outreach and corrections initiative led to an 80% increase in user engagement compared to previous collections and have set the standard for data quality outreach in the CRDC for future collections.

States Use Postsecondary Outcomes Data for Many Purposes